Describe the advantages an organization can gain by using a database.
One a separate page
What you have learned advantages an organization can gain by using a database that you have never
known until this course. It can be anything you learned from the lecture, book or something you have
seen in the news or television on a topic covered during this week. Your response should be 250 words
maximum.
Advantages an Organization gains by using a Database
A data management system is used to effectively manage the full structure of data
and exercise total control over the data stored in the database of the organization. Proper
management of a database of an organization is vital because data is always susceptible to losses,
cyber attacks, and mismanagement. Efficient data management is crucial to the success of
organizations because is one of the cornerstones of information technology. A database allows an
organization to organize processes and manage information in a structured and controlled
procedure. A database allows easy access and integration of information in an organization in
order to report data for different uses, which include the creation of mailing lists, report writing
and management, and assessing various client demands. Besides, the processing power of a
IMPORTANCE OF DATABASE FOR ORGANIZATION 2
database helps managers to manipulate the data by sorting, matching, linking, aggregating,
calculating and arranging according to organizational needs (Coronel & Morris, 2016).
Therefore, the database ensures improved data sharing by developing an
environment where users access more, better and accurate data. Database ensures improved data
security and active data integration process. A database minimizes data inconsistency and
improves the efficiency of accessing data. Improved data management and access make it
possible for better-quality information for making improved decisions. This is because a
database provides a comprehensive approach to promoting data validity, accuracy and
timeliness, and a framework for facilitating data quality initiatives. Thus, the database increases
end-user productivity by empowering them to make quick and informed decisions that can make
a significant difference between failure and success in the global economy. Therefore, a proper
database ensures organized and comprehensive recordings of activities of a firm and enhances
integrity as well as independence from application programs. Database reduces data entry,
retrieval and storage costs. A database can also facilitate the development of new application
programs as well as enforce standard and policies. This allows standardizing stored data format
that is desirable for all users as well as the handle of conflicting requirements. Hence, a proper
database promotes overall organization performance and productivity by improving efficiency,
accuracy, effectiveness, and access to diverse data for making vital decisions for the organization
(Coronel & Morris, 2016).
Application of Database
A database can be applied in various units of an organization to enhance
efficiency and effectiveness as well as coordination of activities. A logistics unit or organization
IMPORTANCE OF DATABASE FOR ORGANIZATION 3
can efficiently apply the database to manage its function. I believe a database can successfully
enhance service delivery in supply chain logistics. This is because a logistics organization can
develop a proper database that will ensure accurate data entry, security and access as well as
allowing data consistency and prevent data redundancy. This improves the process of planning,
controlling, coordinating and organizing logistic activities. Proper information flow in logistics is
essential for ensuring the realization of objectives as well as capturing and recapturing value for
customers and improving overall customer services. Besides, a database in logistics ensures
adequacy and completeness of information and reliability of the information which affects
accuracy and effectiveness of decisions made by logistics firm (Coronel & Morris, 2016).
Therefore, a database in a logistics firm helps to plan processes such as demand
forecast, creating relationships with customers and establishing material requirements. Besides, a
database helps in coordinating the flow of activities throughout the process of product movement
as well as ensuring monitoring and control of logistics processes such as inventory control, sales,
and purchases. Thus, a proper database in logistics helps in effective communication and
planning process to ensure an efficient flow of activities and completing the process of logistics.
A database helps to figure out business complexities and allows managers to focus on core
business activities. Logistic managers can solve logistics’ challenges and meet customer
demands using a database as well as gaining the ability to expand the logistics unit and maximize
on company flexibility and scalability. Hence, a database will help logistics to improve access,
security, sharing, and integration for making informed decisions for the organization. This
improves overall performance and productivity as well as creates a competitive advantage for a
logistics organization.
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References
Coronel, C., & Morris, S. (2016). Database systems: design, implementation, & management.
Cengage Learning.
